Administrative Coordinator Job Description

The Rockford Wind Ensemble (RWE), a professional wind ensemble, was founded in 2001 as a nonprofit organization run by local musicians. The mission of the Rockford Wind Ensemble is to promote creative and healthy communities by enriching lives through music performance, music education, and artistic growth. The RWE presents a 4-concert series during September – April. The RWE is also responsible for managing the Rockford Concert Band for a series of five outdoor concerts at Sinnissippi Park during June and July.

The Administrative Coordinator for the Rockford Wind Ensemble is responsible for managing the administrative operations of the organization. The Administrative Coordinator will work primarily from home but is expected to attend most Rockford Wind Ensemble and Rockford Concert Band concerts and monthly board meetings. This is a part-time, hourly position. Hours will vary based on organizational needs. Pay is commensurate with experience.

Duties

Manage the Rockford Wind Ensemble email account
  • Write/proofread and send correspondences to the appropriate recipients
  • Respond to any patron or donor inquiries
  • Process ticket orders
Manage the Rockford Wind Ensemble phone line
  • Respond to any patron or donor inquiries
  • Process ticket orders
Coordinate Patron/Donor Relations
  • Run the box office or information table at Rockford Wind Ensemble and Rockford Concert Band concerts
  • Write/proofread and send thank you letters and renewal requests to donors and sponsors
  • Prepare a list of current donors for the program prior to each concert
  • Maintain the patron/donor database
Update/maintain the RWE website and social media accounts
Collect and compile performer availability information for the Personnel Manager
Manage correspondences for youth programs such as the Youth Honor Band and student auditions for Rockford Concert Band
Facilitate Board of Director elections
Other duties as assigned

 

Required Skills

  • Outstanding customer service skills
  • Excellent organizational skills
  • Proficiency with Google Workspace (G Suite) and Microsoft Office software
  • Competence with WordPress, Facebook, and Twitter
  • Ability to work independently

 

 

To apply, please send a resume and cover letter to president@rockfordwindensemble.org